How to save test tube baby files
IVF archives refer to a file that records relevant data and materials of IVF in assisted reproductive technology. It is of great significance for medical security, disease prevention, scientific research statistics and doctor-patient disputes. Therefore, it is very important to protect and preserve IVF archives. The following details the preservation measures of IVF archives from four aspects: backup, secure transmission, authority control and long-term preservation.
backups
The purpose of IVF file backup is to prevent file loss due to accidental disasters or data loss. First, establish a real-time data backup system. The hospital should be equipped with professional information technology personnel, establish an automatic backup system, and store the IVF files on the backup server in real time. Secondly, offline backup is performed regularly. The backed up data can be stored on an independent hard disk, optical disk or tape, and properly stored in a fireproof, waterproof and antimagnetic special place to ensure the safety and availability of data.
At the same time, backup data needs to be stored in different locations to prevent disasters. The backup data of IVF archives can be stored on servers in different geographical locations, so that the integrity and recoverability of data can be guaranteed even in case of accidents or natural disasters. In addition, the update of backup data is also very important. The hospital should regularly check the backup system to ensure the accuracy and timeliness of backup data.
Secure transmission
Safe transmission of IVF files refers to the safety measures taken in the process of transferring IVF files from one place to another. First, establish an encrypted transmission channel. The hospital should use a secure transmission protocol (such as HTTPS) to transmit IVF files to ensure data security during transmission. Second, use secure transmission media. Encrypted USB flash disk, encrypted mobile hard disk and other storage media can be used to transmit IVF files to prevent files from being illegally obtained or tampered with during transmission.
In addition, hospitals can also use file encryption technology to protect the security of IVF files. By encrypting the file, even if the file is stolen during transmission, its content cannot be parsed. Only those who have the decryption key can view and use IVF to create files normally.
Permission control
IVF files contain a large amount of personal sensitive information, so permission control is very important. First, establish a strict access control mechanism. The hospital should set different levels of authority according to the responsibilities and needs of different personnel to ensure that only authorized personnel can view and modify files. Secondly, establish a perfect login and authentication system. The hospital should adopt a multiple login authentication mechanism, such as password, fingerprint or iris recognition, to ensure that only legitimate users can access IVF files.
In addition, the hospital also needs to review and update the authority on a regular basis. With the change of personnel, the corresponding authority needs to be adjusted to ensure that IVF files can only be accessed and used by authorized personnel.
Long term preservation
IVF archives usually need to be kept for a long time for subsequent observation and research. First of all, the hospital needs to establish a record retention period. According to laws, regulations and medical practice, the hospital should specify the storage period of IVF files, such as 20 years or permanent storage. Secondly, measures should be taken to ensure the safety of archives. IVF archives can be stored in specific electronic storage devices, such as hard disk array system or CD archiving system. At the same time, the hospital should also conduct data migration on a regular basis to prevent data from being read normally due to aging and damage of media.
To sum up, the preservation of IVF archives involves backup, secure transmission, authority control and long-term preservation. Only through scientific and reasonable measures can we ensure the safety and integrity of IVF archive data and provide reliable data support for medical security, disease prevention and scientific research.
